A mandate for change: UN releases proposals for streamlining of tasks as part of major reform agenda

By R AnilKumar 

New York. Millions of lives have been improved by the mandates assigned to the UN. Yet duplication, fragmentation and outdated tasks are stretching resources and undermining the organization’s ability to deliver for those who need it most.

As part of the UN80 Initiative, UN Secretary-General António Guterres has presented a set of proposals to Member States to make the UN more efficient, coherent and impactful.

Mandates – requests or directives for action issued by the General Assembly, the Security Council and the Economic and Social Council – have multiplied significantly since 1945.

Today, there are more than 40,000 active mandates, serviced by around 400 intergovernmental bodies. Together, they require more than 27,000 meetings a year and generate roughly 2,300 pages of documentation every day, at an estimated annual cost of $360 million.

A growing challenge

Mandates guide the UN’s work in over 190 countries and territories, from peacekeeping to humanitarian response and development. But many are outdated or overlapping, and their complexity is increasing.

Since 2020, the average word count of General Assembly resolutions has risen by 55 per cent, while Security Council resolutions are now three times longer than they were 30 years ago.

“Let’s face facts,” said Secretary-General António Guterres during a briefing to the General Assembly on August 1, “we cannot expect far greater impact without the means to deliver. By spreading our capacities so thin, we risk becoming more focused on process than on results.”

A lack of coordination adds to the strain. Several UN entities cite the same mandates to justify separate programmes and budgets, leading to duplication and reduced impact. More than 85 per cent of mandates contain no provisions for review or termination.

“Effective reviews are the exception, not the rule,” Mr. Guterres said. “The same mandates are discussed year after year – often with only marginal changes to existing texts.”

The UN80 Initiative: a systemic approach

The Report of the Mandate Implementation Review, released on 31 July, is part of the Secretary-General’s broader UN80 Initiative – a multi-year effort to modernize how the UN works. Rather than assess mandates individually, the report takes a “lifecycle” approach, looking at how mandates are created, implemented and reviewed, and proposing ways to improve each stage.

“Let me be absolutely clear: mandates are the business of Member States,” Mr. Guterres told the General Assembly. “They are the expression of your will. And they are the sole property and responsibility of Member States. The vital task of creating, reviewing or retiring them lies with you – and you alone. Our role is to implement them – fully, faithfully, and efficiently.”

“This report respects that division,” he added. “It looks at how we carry out the mandates you entrust to us.”

From creation to delivery

To address duplication and complexity, the report calls for digital mandate registries that make it easier to track what has been adopted across different bodies. It also encourages shorter, clearer resolutions with realistic resource requirements.

“We cannot expect far greater impact without the means to deliver,” Mr. Guterres said.

The report also highlights the growing operational burden of meetings and reports. Last year, the UN system supported 27,000 meetings and produced 1,100 reports – three out of five on recurring topics.

“Meetings and reports are essential,” Mr. Guterres said. “But we must ask: Are we using our limited resources in the most effective way?”

Funding and impact

Proposals include reducing the number of reports and meetings, streamlining formats and monitoring report usage to ensure relevance. The Secretary-General is also calling for stronger coordination among UN entities to avoid overlap and ensure each mandate is linked to clear deliverables.

The report warns that fragmented funding is undermining coherent delivery. In 2023, 80 per cent of the UN’s funding came from voluntary contributions, 85 per cent of which were earmarked. “Fragmented funding, combined with fragmented implementation, leads to fragmented impact,” said Mr. Guterres. “Each of us has a role to play to address this. And each of us must act on the levers within our control.”

Putting people first

For the Secretary-General, reforms are not only about process but about impact. “Mandates are not ends in themselves,” he said. “They are tools – to deliver real results, in real lives, in the real world.”

He praised UN staff as central to this effort. “None of the work in implementing mandates is possible without our staff – the women and men of the United Nations,” Mr. Guterres said. “Their expertise, dedication and courage are indispensable to this endeavour.

If we are to improve how we implement mandates, we must also support and empower the people who carry them out.”

A call to Member States

In his concluding remarks, the Secretary-General underscored that the next steps must come from Member States. “The path forward is yours to decide,” he said. “My responsibility is to ensure that the Secretariat provides the capacities and inputs required by the course of action that you choose.”

The report invites Member States to consider a time-bound intergovernmental process to carry proposals forward and ensure that this effort succeeds where earlier ones have fallen short. The upshot, the report says, would be a more agile, coherent and impactful UN that is better at delivering programmes and services.

UN80

The UN80 Initiative is a system-wide push to streamline operations, sharpen impact, and reaffirm the UN’s relevance for a rapidly changing world. It is divided into three workstreams:

The first is focused on improving internal efficiency and effectiveness, cutting red tape, and optimizing the UN’s global footprint by relocating some functions to lower-cost duty stations.

The second is a mandate implementation review, which involves examining thousands of mandate documents underpinning the UN Secretariat’s work (a mandate refers to a task or responsibility assigned to the organisation by the Member States, usually through resolutions adopted by UN organs such as the General Assembly or the Security Council).

The third explores whether structural changes and programme realignment are needed across the UN System.

The work under the first two workstreams will help inform broader thinking around structural changes and programme realignment across the UN system.